Submitting a Request Form
Below you will find useful information regarding the request form and options available to you.
Click here to submit a Friends Meeting or Event Form and request promotion of your event.
Click here to submit a Book Sale Form and request promotion of your event.
Community Relations is happy to help you. Please contact the CR Administrative Assistant at 717-234-4961x109 with questions or concerns.
Tips for Completing the Online Form
Contact Information This information will be displayed for the public’s use and will appear on the DCLS website exactly as it is entered. If you wish the public to contact the Library for information on the event/meeting you must enter your library’s information.
Event Information The Event Name box is used to identify your meeting/event. The Event Detail box is used for: brief description of event, speaker information and registration details (e.g. registration limit 25, registration dates Aug 5 - Oct 19.). All information entered in this section will be used to create the titles and descriptions that appear on promotional materials. If no information is entered the meeting/event cannot be promoted.
Meeting Room Date(s) You may place meeting room request(s) at any time in
the current calendar year. Requests for the following year cannot be placed until November 1. There is no limit on the number of dates you can request.
Listing Options are a great way to let The Library know how and if you would like your event publicized. When you check the “Promotional” box on the Room Reservation/Promotion Request form your event or meeting will be eligible to have a News Release written and sent to local media by Community Relations and also makes the event eligible for listing in Connect (The Library’s printed newsletter), on The Library website calendar listing, on the The Library facebook page and possibly in Information Place (the donor newsletter). Deadlines for these promotional avenues are listed below:
News Release Promotion
January Events– October 11th
February Events – November 11th
March Events – December 11th
April Events – January 11th
May Events – February 11th
June Events – March 11th
July Events – April 11th
August Events – May 11th
September Events – June 11th
October Events – July 11th
November Events – August 11th
December Events – September 11th
Quarterly Connect Newsletter
March/April/May Issue - Friends Form deadline December 14
June/July/August Issue - Friends Form deadline March 15
September/October/November Issue - Friends Form deadline June 15
December/January/February Issue - Friends Form deadline September 15
Spring Copy Deadline – January 27
Summer Copy Deadline – April 27
Fall Copy Deadline – July 27
Winter Copy Deadline – October 27
Submissions received after a promotional deadline will not be highlighted by that method, however they will appear in any promotional avenue still open for submissions.
Selecting “This is a private meeting” box will have the event appear on The Library website as “Room Occupied.” The event’s information, including contact information, will not be available to the public and the event will not be promoted by The Library.
Don't wish to give online?
Click here to learn the other methods for making a gift.